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Governing Documents

Listed below are PDF files of documents that govern the activities of The City of Fairfax Band Association, Inc. In order to read the PDF files you may need to download the free Adobe Reader.

Articles of Incorporation³ (PDF), which establishes the City of Fairfax Band Association, Inc. as a 501(c)(3) corporation in the Commonwealth of Virginia

By-laws^1,2,4,5 (PDF), which govern the operations of the City of Fairfax Band Association, Inc

Attendance Policy (PDF), which establishes attendance policies for rehearsals and concerts, and defines the role of the Personnel Coordinator

Privacy Statement (PDF), which establishes policies and guidelines regarding the Assocation's use of member's personal information

Taxpayer Informatin Number and Back-up Withholding (PDF), which establishes the Association's policy for complying with IRS regulations

Conflict of Interest Policy (PDF), which establishes guidelines to protect the integrity of the City of Fairfax Band Association (must be signed and dated as required by certain members)

Donor Privacy Policy (PDF), which establishes guidelines to protect personal information collected from donors

City of Fairfax Band Association's IRS Form 990 (PDF), "Return of Organization Exempt From Income Tax", for tax year 2007

Board Member Statement of Intent (PDF)

Finance Committee Charter (PDF)

Governance Committee Charter (PDF)

Marketing-Public Relations Committee Charter (PDF)

Development Committee Charter (PDF)

Treasurer (PDF)

Program Manager (PDF)

Accountant Advisor (PDF)

Application Manager (PDF)

Bookkeeper (PDF)

Whistle Blower Policy (PDF)

Records Retention Policy (PDF)

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¹ The By-Laws were amended in May 1999 to add the Chairman of the Board of Advisors as a member of the Board of Directors. See Articles V and XIV.
² The By-Laws were amended in May 2007 to change the terms of the officers to two years, staggered. See Article VI.
³ The Articles of Incorporation were amended in April 2008 to change the terms of the officers to two years, staggered. See Article Seventh.
⁴ The By-Laws were amended in April 2008 to expand the Board of Directors to include both members and non-members. See Articles IV, V, and VI.
⁵ The By-Laws were amended in May 2009 to explicitly define the roles, duties, and responsibilities of each member the Board of Directors.


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Concert Schedule Purchase Tickets Volunteer Donate Join our mailing list Book Us Share We consider the Fairfax City Band to be one of the true wonderful assets of this community... — Robert Lederer, Mayor City of Fairfax, VA The City of Fairfax Band Association, Inc. P.O. Box 1306 Fairfax, Virginia 22038-1306 (703) 757-0220 [voice and fax] info@fairfaxband.org	Who we are Governing Documents Community Involvement History Conductors Board, Officers and Staff How to Join Governing Documents Concert Locations Education Ensembles Listed below are PDF files of documents that govern the activities of The City of Fairfax Band Association, Inc. In order to read the PDF files you may need to download the free Adobe Reader. Articles of Incorporation³ (PDF), which establishes the City of Fairfax Band Association, Inc. as a 501(c)(3) corporation in the Commonwealth of Virginia By-laws^1,2,4,5 (PDF), which govern the operations of the City of Fairfax Band Association, Inc Attendance Policy (PDF), which establishes attendance policies for rehearsals and concerts, and defines the role of the Personnel Coordinator Privacy Statement (PDF), which establishes policies and guidelines regarding the Assocation's use of member's personal information Taxpayer Informatin Number and Back-up Withholding (PDF), which establishes the Association's policy for complying with IRS regulations Conflict of Interest Policy (PDF), which establishes guidelines to protect the integrity of the City of Fairfax Band Association (must be signed and dated as required by certain members) Donor Privacy Policy (PDF), which establishes guidelines to protect personal information collected from donors City of Fairfax Band Association's IRS Form 990 (PDF), "Return of Organization Exempt From Income Tax", for tax year 2007 Board Member Statement of Intent (PDF) Finance Committee Charter (PDF) Governance Committee Charter (PDF) Marketing-Public Relations Committee Charter (PDF) Development Committee Charter (PDF) Treasurer (PDF) Program Manager (PDF) Accountant Advisor (PDF) Application Manager (PDF) Bookkeeper (PDF) Whistle Blower Policy (PDF) Records Retention Policy (PDF) -------------------------------------------------------------------------------- ¹ The By-Laws were amended in May 1999 to add the Chairman of the Board of Advisors as a member of the Board of Directors. See Articles V and XIV. ² The By-Laws were amended in May 2007 to change the terms of the officers to two years, staggered. See Article VI. ³ The Articles of Incorporation were amended in April 2008 to change the terms of the officers to two years, staggered. See Article Seventh. ⁴ The By-Laws were amended in April 2008 to expand the Board of Directors to include both members and non-members. See Articles IV, V, and VI. ⁵ The By-Laws were amended in May 2009 to explicitly define the roles, duties, and responsibilities of each member the Board of Directors.